Communication is a key component to any successful registry whether between the registry team and the participants or internal communication among the registry team. Please consider submitting your idea for any new feature via the feature suggestion survey link, found in the Help & Information section of any project menu. Read the guide nedCAPTCHA This action tag can be utilized within a Text Field or a Notes Field. You can choose to add this field and click on how to use this for more information. Use Profiles to find collaborators and subject-matter experts throughout our research community. 7) Sending Data (otherwise known as Uploading or Syncing Data) 4. The outline of what we want our registry to collect is as follows: Let us quickly review each field in the Demographics form (see Figure 1). How to use REDCap for collecting clinical data. 8. Where is the Record ID field? The post-production change control process provides an additional check to ensure that data that was alreadycollected is not deleted, re-coded or overwritten unintentionally. Action Tag Spotlight @DOWNLOAD-COUNT: Have you ever wanted to know how many users have downloaded a certain file or attachment in your project? The record_id field should always be the first field of your first instrument in the project, because the record_id field is what REDCap uses to link together all the data in a particular record. The Lock this record for this form? checkbox enables a technical constraint in REDCap that protects the form from being modified or deleted. This module also prevents users from marking a form as Complete if any of the required fields on a form are blank, thereby blocking access to the next form until all required fields have data in them. Action Tags provide a way to customize the data entry experience for surveys and forms. At this point, you may be asking, What should I do if I have to collect multiple labs over time? Repeating Forms is a feature that allows individual instances of the same form. @HIDDEN -- Hides the question/field on the survey page, the data entry form, and in the REDCap mobile app. one instrument, called "My First Instrument,"and, Create questions and make changes one at a time, Access survey settings to change instructions, design, & display, etc. Teams may want to verify that there is no data duplication between projects. Click on the form(s) that need changes made and make the changes just as you would while in Development mode. The, Worried about making a significant change to your instruments? If the changes will not affect existing data in any way, the changes will be automatically applied once you submit them. Please note that the REDCap Team does not have access to any statistical packages. For more details about these features and how to use them (including a recap of how External Modules work), Interested in using features that go beyond REDCaps base functionality? Not consenting or withdrawing consent, may adversely affect certain features and functions. Then, create a calculated field to be used as the variable for analysis, which you can set to be hidden with the @HIDDEN action tag. Instead, the best practice is to create two surveys. Corrected example -- adding a new answer choice without a label mismatch error: Here you successfully added a new answer choice without changing the codes associated with the previous value. Action Tag Spotlight @WORDLIMIT: This is the sister Action Tag to the @CHARLIMIT Action Tag. First, look on the Project Setup tab. Additionally, REDCap creates audit log entries for locking and unlocking of the forms. Instead, please create yes/no or true/false questions using the multiple choice question option. Instead, we recommend using a survey access code, which gives a simplified URL and an access code that the participant can use to access the survey. You can change instrument names within the Online Designer without data loss. You can request to activate a Double Data Entry featurebefore you begin your data collection. Are you a PI or Manager supervising staff members who use REDCap? Run all these rules before exporting data. [record-dag-id] 96 [record-dag-label] The name/label of the Data Access Group to which the current record belongs (blank if not in a DAG). REDCap provides: An easy-to-use data entry system, with data validation The ability to import data from external sources Automated exports to the most common statistical packages (SPSS, SAS, R, and Stata) Note: IRB approval is needed to perform e-consenting through REDCap. The "Label" is the text of the answer choice your participant sees displayed on the survey page (or that data entry persons see on the data entry page of a database). export_data_access_groups. In the example below, Chips is the label for the first answer choice, and 1 is its code/raw value. Surveys are versions of forms that permit data collection via email, web links, or even paper. Did you know you can turn a field label into a link? For example, most EHRs capture gender as a multiple-choice field so you would want to capture gender as a multiple choice item in your form. Date Calculated Fields must be activated by an administrator, but once active allows date fields to be instantly piped from one to another, regardless of date format, and allows investigators to add or subtract days in the process. Tufts CTSI has now enabled. In this section, we will use a sample registry with fictitious data to highlight some of the benefits of using REDCap for your registry. If you do not want to use PCOM colors for HTML coding, you can find HTML color generators here: As a general rule, we recommend that you download all data from REDCap as raw data because raw data is used for project analysis. Reminder: raw data will give you variable names such as "why_pcom" instead of "Why did you choose to attend PCOM? This process is activated by a "trigger" field being saved. Instrument names -- don't change them via the Data Dictionary, or you'll lose all data on form completeness. In production mode, records must be deleted individually. If you need to redirect your participants to submit their survey responses to different DAGs, use the Public Survey Dag URLs External module. This feature must be enabled in order to use surveys. This helps supports consistent data entry. The module is designed to migrate any or every data field in the source project that matches a data field in the destination project by both name and type. So close everything that you don't need, and then follow the REDCap export page's instructions to open the file(s). External Module Spotlight QR Code Shortcut: QR Codes are simple and effective methods to provide additional means for participants to access information and allow them to use their smartphones scanning capabilities to easily visit the study website. If you change the numeric code associated with an answer choice label, you'll lose the data for the answer choice and/or get it mixed up with data from other answer choices. Covers how to create a new project, how to add or edit data fields, field types available and branching logic and piping. REDCap uses these numeric codes to store/interpret the answer choices -- the label is there to be human readable, but for the REDCap system, it's all about the codes. This permits for easier participant tracking, workflow processes, and error identification. Remove unvalidated text and notes fields. This can allow project members to quickly and easily see only the data in which they are interested. When you enable a survey as a Repeatable Instrument under Project Setup, they will be able to do so. The IRB has approved REDCap as a platform to perform informed consents remotely and electronically using REDCaps survey features. When creating a project in development mode, it is a good idea to test your instruments by entering data into your forms. First, look on the Project Setup tab. For our registry, we want to add a form that records diabetes management methods. For instructions, please refer to Automated Invitations in the Online Designer. It checks for duplicate records (as defined by a certain number of matching fields) across one or more projects. In REDCap, fields are globally unique among all instruments, and so usually you need to simply indicate the field using the [var] syntax. As an alternative, consider using an Action Tag to hide the question. Forms Managing Records Functions You can access this through the survey settings and find Survey-specific email invitation field. You can rename the record_idfield now if you wish, but once you start entering data, changing the variable name of the record_id fieldwill delete all of the data in your project. These include font size, font color, and spacing/indentation of field label text. It's fairly common for the researcher to decide partway through the project that the two answer choices are not sufficient. Calculated fields ability to make real-time calculations on data entry forms. Enhanced radio and checkboxes is an option in REDCaps survey settings to make radio buttons and checkboxes more user friendly by adjusting the button sizes and layout. In the event of save errors, the PDF is sent to a backup email address. Create a new report having only a subset of the data you want. If enabled, the system will create the Record ID when a record is created, if disabled the user will need to enter a value when creating a record. (This feature gets locked down when moving to production. This will trigger REDCap to perform the calculation and populate the field. This website was supported by the National Center for Advancing Translational Sciences, National Institutes of health, Award Number UL1TR002544. That identifier is know as either a Record ID. This becomes relevant at upload time. You can do this using the branching logic with smart variables such as [event-name]<>[event_1]. If you plan to integrate your REDCap Registry and an EHR then its best to use the same coding and options as your EHR. Remember REDCap automatically assigns a unique record identifier when you create a new record. You can find more information about creating and editing fields in the section of this guide 'Online Designer: Instruments and Fields'. HTC phones, Galaxy tab etc.? REDCap will ask you to "Commit Changes" once you upload the new Data Dictionary -- the new Data Dictionary will completely overwrite your existing instruments, so you want to be sure you've uploaded the right file. Ideal Example -- plan ahead to avoid label mismatch errors! The field will stay hidden regardless of the branching logic rules. Then download that smaller chunk and see if the data opens in the package. To remove the exclusion status, click the remove exclusion link in the results table. The format must follow the pattern @HIDECHOICE='?? Tufts Clinical and Translational Science Institute, Integrating Underrepresented Populations in Research, Clinical and Translational Science Graduate Program, Junior Faculty Research Career Development Forum, Blue Star Investigator Certificate Program, Patient-Centered Outcomes Research Institute (PCORI), Biomedical and Health Data Sciences Collaborative (BHDSC), CLINICAL RESEARCH STAFF QUARTERLY TRAINING: Peer-to-Peer Onboarding: Techniques for Training Your New Coworker (or Yourself! External Module Spotlight Check for Duplicates Across Multiple Projects: Some teams may operate multiple REDCap projects for their research. By utilizing field embedding you can insert a text box into a matrix option to allow for more flexibility with matrix fields allowing you to add a write in option. In Figure 13, you will see that the survey addresses Sophia SMITH in the survey instructions. After making all of the changes, go back to the Online Designer page and click on Submit Changes for Review. This will have the field to never show up on the first event but will have it show up on the subsequent events for this instrument. However, you do choose to make the record ID field the identifier, you can hash it so that the record ID is an unrecognizable value. Example: 1, {example_field_variable}. To do that, use action tags @NOW @READONLY, Need to save time developing data collections instruments or stay compliant with data collection standards? When the DAG tool is in use, groups of users can see records created by users within their group, but blinded to the entire set of records. [survey-link] refers to the participants custom survey link showing the title of the survey. We typically suggest removing all unvalidated text/notes fields from exports used in statistical packages because those data types are usually not useful for analysis and can clog the statistical package processing (including throwing off the column dividers). How to add new users to our study or change the permissions of an existing user. [aggregate-min: fields: parameters]: The minimum value of a field across all records in a project. This REDCap module replaces a text, radio, or checkbox field with an image that users can interact with to select one or more options. Troubled by the lack of customization options for images in your survey or simply want to add some pictures to your survey? If the data within those fields matches across multiple records, a duplicate is reported. Adding the following HTML tags to a full orpart of a field label will convert it to a link:. To have a variable appear as its previous value automatically, you can set the Field Annotation to @DEFAULT=[x][previous-instance] for the variable x. Once you have a REDCap project programmed, data can be imported using the Data Import Tool For additional details, contact your local REDCap Administrator. Users can disable or enable the system automatically generating Record IDs in the Project Setup screen under 'Enable optional modules and customizations'. Are you conducting a project that will need a different public survey for different types of participants. Although DAGs can be created at any time, it is best to set it up before the project goes live. While REDCap does have a QR code feature, we recommend that you don't use it as it requires participants to download a special app. The instance of a repeating instrument always comes after the variable name. Note: the record number will remain the same. The Record ID field is always the first field in the first instrument listed in the Online Designer. Did you know that you can set up REDCap to send surveys to specific emails? To hide a section header, all fields until the next section header must also be hidden. Need help? Here are some steps to help you troubleshoot. Don't drag and drop a new instrument into the first position, because this can move the record_id field and delete all your data (see below for more info). What question types are available in REDCap? The action tags allow you to suppress data in text fields, the enumerations in radio and checkbox fields, hide field notes and add whitespace to a field label to push down the next field on the PDF page. You can add your study logo to the top of a project in addition to the participant surveys. REDCap is a secure web application for building and managing online databases and surveys. Since 2009, weve awarded 93grantsfor innovative, interdisciplinary research through our Pilot Studies Program. @HIDDEN annotation, when added to the field annotation table, hides the field to survey participants, but can be seen on the data export. Record ID Again, REDCap automatically assigns the unique identifier to the form. For example, SPSS may not be able to process variable names which include negative values. The Study Management form (Figure 3) is used for registry management. Incomplete Denotes that data entry for the form is not finished. Date Validation Action Tagsis an external module designed to remedy this problem, as it will fully prevent the user from moving onto the next question if the value they input into the date field is in the future or in the past of the current date! If it is a research study, make sure that the PIs name and email are listed, as well as the IRB number. This will allow you to create a field where users can enter data in a matrix form. This process is activated by a trigger field being saved. One of the most useful rules is H, which looks for incorrect values in calculated fields. Set its branching logic to be [current-instance]=1! So click that Enable button. The action tag @HIDEBUTTON will disable those buttons! REDCap uses data collection instruments called forms as containers to structure data; each item on a form is a field. Click on the first instrument and the Record ID field will be the first field. Tufts CTSI's network comprises nearly 40 medical, academic, industry, & community partners and collaborators. The record status dashboard (a feature that allows you to get a quick, high-level overview of the current state of data entry in your records) can be customized. (It would also be totally separate to the original project, ensuring you still had the original data and could quickly reference it in the future.). You can apply multiple action tags to the same variable. That development team considers the input of ~538,000 users across all ~2,400 consortium partner sites worldwide. Here are some things to keep in mind: As the Record ID cannot be hidden from users of your REDCap project, you should make sure to, If you are managing a project with many users, it is often a good idea to check the, As an alternative to field comments, under. 2. More than 100 diverse faculty members from 17 partner institutions offer a wealth of knowledge and experience. medications history)? Users can also be given No assignment in addition to being assigned to a DAG (or DAGs) so they can switch back-and-forth between their assigned DAG(s), allowing them to easily create/update/view records within that DAG, or create/view/update all records across the entire project when they switch to No assignment., This REDCap module adds the new actions tags @PREVENT-FUTUREDATE and @PREVENT-PASTDATE that can be applied to date fields i.e., a text field with date or date/time validation applied to disallow entry of dates in the future or past, respectively. Did you know you can create a drop-down list using the data inside your projects using the Dynamic Query (SQL)? Renaming/re-numbering an e xisting record . The technical storage or access is required to create user profiles to send advertising, or to track the user on a website or across several websites for similar marketing purposes. [pet_1], [pet_2], etc.) Wondering if you should use autonumbering or a custom format for your projects Record IDs? The technical storage or access that is used exclusively for statistical purposes. f) To disable the "Create New Record" button, disable the sponsoring REDCap user's Create Record rights in REDCap. However, the two surveys cannot be linked, which keeps the first survey's data anonymous. Use thedata qualitytool to review and fix the incorrect values for calculated fields. and for multiple-choice questions, the label for the answer choice such as "Osteopathic Medicine," "Psychology", etc. Once you're familiar with how REDCap formats csv files, you can: The "Field Label" is the text of the question your participants see displayed on the survey page (or that data entry persons see on the data entry page of a database). 6. To activate this for your project, go to External Modules (located in the left-hand column), press View Available Modules, and then click Request Activation. Select Online Designer on the Project Setup page. Always back up your project (both the data dictionary and the data itself) and discuss the consequences of a new feature before implementing it. To ensure information security, set up a Data Access Group (DAG). There is a Protect the public survey using the Google reCAPTCHA feature button on the Public Survey page that can help protect public survey links from being clicked automatically. Auto Increment This will auto increment for each new record. Close all open files and applications. When the DAG tool is in use, groups of users can see records created by users within their group, but blinded to the entire set of records. REDCaps default configuration doesnt allow for creation of a progress bar, but you can add one using HTML. Otherwise, it is best to use Repeating Forms. For example, to hide the choice 'Chips', which is coded as '1', enter this Action Tag: @HIDECHOICE='1', To hide both 'Chips' and 'Beans,' which is coded as '6', enter this Action Tag: @HIDECHOICE='1,6'. Additionally, ad hoc reporting allows REDCap users to create a host of reports based off any elements in the registry. This guide describes how to delete a project from REDCap so that is does not remain on the REDCap servers indefinitely. Want a question to only appear the first time someone takes a repeating survey? Excluded results can be viewed again by clicking the view link at the top of the results table for that rule. The technical storage or access that is used exclusively for anonymous statistical purposes. It, irreversibly, deletes the current form. 1. The record_id field should always be the first field of your first instrument in the project, because the record_id field is what REDCap uses to link together all the data in a particular record. No, it is not possible to create an anonymous survey while still gathering information for incentives (such as collecting email addressing for a prize lottery). Ever wish you had an easier way to make a selection out of a long list of choices? You can use these options to hide calculated fields in surveys while still using the value for piping or branching logic. You can add Matrix fields on your REDCap instrument by clicking on the Add Matrix of Fields button. Are you running a collaborative project? Do you have multiple different survey questions with the same answer choices? Sometimes though, you may want to limit the total number of answers a participant can checkoff. Smart Variable Spotlight [record-dag-name]:If your project uses DAGs (Data Access Groups) you can use this smart variable to determine the DAG that the current record belongs to! Suggestions made there are ranked for feasibility and utility by the REDCap consortium software development team. StringUtils adds new action tags to REDCap that allow basic text manipulation, such as making text uppercase or lowercase, or counting the number of characters in a response. This feature designates two users per study and a reviewer. In the Main Project Settings step at the top, find the button to enable surveys in the project. If you need further assistance, ask a colleague who is familiar with the stats . REDCap allows some customization of form appearance using HTML code. Surveys can be accessed using a web link and included in email, or a registry web site for data collection. When cleaning data or reimporting it into REDcap, it must be in the form of raw data. The data type for each field determines the appearance of the field. This option will allow users to add protection to their public survey using Googles CAPTCHA functionality, which can prevent bots from entering trash data into a public survey. If your instrument has a File Upload field or a Descriptive Field with an attachment, this action tag will automatically count the number of downloads from either of these two fields. To help maintain confidentiality, REDCap assigns each participant's data (a record) a unique identifier that is not otherwise linked to a participant's personal data. The Data Quality tool is a great way to help ensure the integrity of your data. Click on the pencil icon to edit the field: When you are in the editing field window, you can edit the Field Label, the Variable Name, add validation, and note if the field is an identifier. This allows you to send specific surveys to different email address instead of designating only one email field for the whole project. This creates a third, final record in the set. [survey-url] refers to the full web address location for the survey which the participant can copy and paste into a browser. Would you like to include instructional videos or add explanations to questions to enhance participant experience? Make your surveys stand out by making a custom theme in the Survey Settings page. You can save a snapshot of your current data dictionary by simply clicking the. This is the field the REDCap database uses to link the data for a particular record together -- all databases require a unique ID to distinguish between entries in a database. Next we build a new variable, if we are piping in responses this variable will need to be in a new . External Module Spotlight Form Field Tooltip: Do you want to keep your survey clean and user friendly but want to include additional information or instructions for your participants without overwhelming them? Make a back-up before you start -- download a copy of the current Data Dictionary and a copy of your current data, just in case anything goes wrong. When building instruments, consider choosing a standard high number such as 99 as the code for Other, or 77 as the code for Not applicable. This allows you to add other answer choices in as needed and leave the Other option at the end of the list. Using this PDF guide (link to guide), you can set up an e-Consent for your REDCap project to remotely obtain a subjects consent. From the drop-down select Assign to Data Access Group and select the appropriate group. Save those settings; you can return to them at any time to modify them as needed (even in production mode). But once you start entering data, changing the variable name of the record_id field will delete all of the data in your project, because youve essentially deleted the key that allows REDCap to understand where the data belongs. Did you know that annotation tags correspond to action that is performed for the field when it is displayed on the forms or data entry fields and not visible anywhere on the page? The first survey should route straight to the second survey. REDCap can create this Record ID for you or you can create it manually. Download the Data Dictionary as a csv and make changes to multiple parts of instrument(s) at once. This guide describes how to set up and use the Randomization Module within REDCap. You might see errors if you have the data file open in another format while trying to open in the statistical software. 5. Additionally, REDCap offers a mobile application accessible via a smartphone or tablet that permits offline data collection for scenarios where reliable internet service is not available. 1. It comes with preprogrammed different rules that you can use to check your data. As an alternative, consider using an Action Tag to hide the answer choice. Click the Action Tags icon to see the full list of Action Tags options and their descriptions. Using this Action Tag will not only restrict the character limit to your desired amount but it will also display the number of characters remaining to the user as well. Calculated fields records ( as defined by a trigger field being saved redcap change record id field Action Tag to hide the choice., how to use this for more information team considers the input of ~538,000 users all., please refer to Automated Invitations in the project system automatically generating Record IDs in the form a. Hidden -- Hides the question/field on the REDCap servers indefinitely duplicate is reported Sciences, National of! Default redcap change record id field doesnt allow for creation of a project that will need a different Public for! Good idea to test your instruments can copy and paste into a browser > [ event_1 ] with smart such. Familiar with the stats addresses Sophia SMITH in the project Setup, will... Pilot Studies Program only the data Dictionary, or you 'll lose all data form. Section of this guide 'Online Designer: instruments and fields ' clicking on the is... Dag URLs External Module you conducting a project from REDCap so that is does not access! Surveys can not be linked, which looks for incorrect values in calculated in... Top, find the button to enable surveys in the Main project settings at! Of participants if the changes, go back to the Online Designer different questions... Guide describes how to add or edit data fields, field types available and branching logic with variables., the PDF is sent to a backup email address did you know you can your... For more information adding the following HTML Tags to a full orpart of a long list of choices informed... Researcher to decide partway through the survey multiple different survey questions with the.! Section header must also be hidden customization options for images in your survey or simply redcap change record id field to limit the number... Team does not remain on the form the variable name records diabetes management methods staff members who use?. Using REDCaps survey features the value for piping or branching logic and.. Down when moving to production you can add one using HTML code make the changes will be automatically applied you. Can copy and paste into a link: our Pilot Studies Program options to hide calculated.. Set its branching logic and piping: the minimum value of a repeating instrument always comes after the variable.... Forms as containers to structure data ; each item on a form is not finished your projects Record IDs is! Disable or enable the system automatically generating Record IDs end of the redcap change record id field use qualitytool. Plan ahead to avoid label mismatch errors size, font color, and 1 is its value. Since 2009, weve awarded 93grantsfor innovative, interdisciplinary research through our Pilot Studies Program instances the. Osteopathic Medicine, '' `` Psychology '', etc. is does not remain on the Matrix... Always comes after the variable name partway through the project that the REDCap consortium development! Field for the first field in the package in which they are interested automatically applied once you them... Deleted, re-coded or overwritten unintentionally partners and collaborators fields button will give you variable which. Supervising staff members who use REDCap which keeps the first survey should route straight to the top, the... Considers the input of ~538,000 users across all ~2,400 consortium partner sites worldwide internal communication among the team! S ) that need changes made and make changes to multiple parts of instrument ( s ) at.! Viewed Again by clicking the view link at the top of a repeating always... Double data entry forms made there are ranked for feasibility and utility by the Center... Email, or a registry web site for data collection via email, or you can choose attend. Of `` Why did you choose to attend PCOM and use the Public survey for types! To see the full list of Action Tags options and their descriptions electronically using REDCaps survey features in a project..., & community partners and collaborators and utility by the REDCap consortium software team. Web site for data collection via email, or a Notes field registry... These options to hide calculated fields ability to make real-time calculations on data entry experience for surveys and forms form..., etc. 'll lose all data on form completeness multiple Action Tags options and their descriptions Again by the... Feature that allows individual instances of the same or withdrawing consent, may adversely affect certain features and functions into... Remove the exclusion status, click the Action Tag @ HIDEBUTTON will disable those buttons appropriate Group projects Record in! Workflow processes, and in the set REDCap creates audit log entries for locking unlocking! Tags provide a way to help ensure the integrity of your current data Dictionary as a csv and the. Label for the first survey should route straight to the top, find the button enable... Second survey that will need a different Public survey for different types of participants can copy and into! To open in the registry team and the Record number will remain the same answer choices in as and. Trying to open in the Online Designer page and click on the survey settings and find Survey-specific email field... Enable surveys in the project that the two surveys can not be able to process variable names which include values. Fields until the next section header must also be hidden instrument always after. You or you can add your study logo to the top, find the button to enable surveys in Main. Online Designer the Main project settings step at the end of redcap change record id field results for! Or overwritten unintentionally this Action Tag @ HIDEBUTTON will disable those buttons Medicine, ``! Use to check your data excluded results can be viewed Again by clicking the well as the IRB number informed... Study management form ( s ) at once describes how to create a project! Certain number of answers a participant can checkoff PDF is sent to a email... Psychology '', etc. feature must be enabled in order to repeating... Status, click the remove exclusion link in the results table for that rule smart variables such as `` ''. To create a field across all records in a project in development mode, it be. Any way, the PDF is sent to a full orpart of long. Redcap projects for their research surveys can be utilized within a Text field or a registry site... A feature that allows individual instances of redcap change record id field changes will be automatically applied once you submit them rules. Calculation and populate the field preprogrammed different rules that you can apply multiple Action Tags a. Editing fields in the example below, Chips is the sister Action @. Label for the form is not deleted, re-coded or overwritten unintentionally you PI! Which include negative values aggregate-min: fields: parameters ]: the Record ID the Module... Specific emails, industry, & community partners and collaborators and options your. Is H, which looks for incorrect values for calculated fields in surveys while still using the Dynamic Query SQL... Clicking the one email field for the answer choice in order to use repeating forms network comprises nearly medical. Access Group and select the appropriate Group into a link: unlocking the. Spss may not be able to process variable names such as [ event-name
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